• D5 and M3 Submission


How to Submit your Request for Oral Defense

Doctoral Request for Oral Defense

These are submitted online via MyFIU.edu. For submission, review instructions at https://gradschool.fiu.edu/online-dissertation-milestones/. 

Step 1: Initiate your online Request for Oral Defense and upload documentation.

Thesis Request for Oral Defense

The documents below are submitted electronically to UGS in PDF format. Please do communicate with your academic department/college, as your associate deans will send the documents in one PDF file to us. Faculty and students are using Adobe or DocuSign for signature purposes.

Step 1: Complete the checklist on the form and attach the required documentation, including: 

  • If applicable, authorization for committee members who have authorized the Department Chair to sign on his/her behalf, attach the authorization.
  • A PDF copy of the entire Thesis in standard UGS format.
  • A PDF copy of the Thesis Defense Announcement in standard UGS format.
  • **OPTIONAL** Two pages of the Turnitin Similarity Report (first and originality pages). See details in the form instructions, part 3. Please refer to the Research Integrity section of our website at https://gradschool.fiu.edu/rcr/.


Your Request for Oral Defense form must be submitted to the UGS office at least 3 weeks before the proposed date of the defense or the UGS filing deadline, whichever date is earlier. The UGS deadline for Spring 2023 is Friday, March 10, 2023.

Remember: Individual academic units may have internal deadlines that are earlier than the UGS deadline, so please check to ensure that all deadlines are met to allow sufficient time for approval and signature.

Do make sure to monitor the status of your Thesis Request for Oral Defense at https://my.fiu.edu/. 

Student presents photos

After Approval of Your Defense

Defense Approval Notifications

You, your major professor/co-major professors, and your graduate program director will receive an email from UGS with the confirmation that your defense was approved. Also, the approval will also be updated at https://my.fiu.edu/.

Formatting Review for your Dissertation/Thesis Manuscript.

All dissertations/theses manuscripts must conform with the University’s formatting standards as described in the UGS Manual for Electronic Theses and Dissertations.

After your Request for Oral Request is approved by UGS, your dissertation/thesis manuscript will undergo a formatting review.  UGS ETD Senior Coordinator Brandie Course, etd@fiu.edu, will review yours for formatting purposes.

You will receive feedback regarding formatting edits via email. This email will  contain a Common Error Checklist with a list of formatting edits that must be corrected.