• D5 and M3 Submission


How to Submit your D5/M3 Form

Currently, the documents below have been moved to an electronic submission. Please do communicate with your unit/college, as your associate deans will send the documents in one PDF file to us. Faculty and students are using Adobe or DocuSign for signature purposes.

Step 1: Complete the checklist on the form and attach the required documentation, including: 

  • A copy of your class schedule to show proof of current enrollment in graduate credit hours.
  • Authorization for committee members who have authorized the Department Chair to sign on his/her behalf, attach the authorization.
  • A hard copy of the entire Dissertation/Thesis in standard UGS format.
  • An electronic version of the same Dissertation/Thesis submitted with your D5/M3 in standard UGS format.
  • A hard copy of the Dissertation/Thesis Defense Announcement in standard UGS format.
  • An electronic version of the Dissertation/Thesis Defense Announcement to UGS as a Word document (send to ugs@fiu.edu).
  • **OPTIONAL** Two pages of the Turnitin Similarity Report (first and originality pages). See details in the form instructions, part 3. Please refer to the Research Integrity section of our website at http://gradschool.fiu.edu/rcr/.

Step 2: Upload the electronic version of your Dissertation/Thesis to Digital Commons.

Once your D5/M3 form and pertinent documents have been submitted to UGS, you will receive an email instructing you to upload the electronic version of your manuscript to Digital Commons for formatting review. Upon receipt of the email, please read the instructions and immediately upload your manuscript draft. Please note that the draft upload is required to complete your D5/M3 submission.

The hard copy version of your Dissertation/Thesis is typically used by your academic deans to make any content suggestions they may have. The electronic version is used for formatting review only.


The form must be submitted to the UGS office at least 3 weeks before the proposed date of the defense or the UGS filing deadline, whichever date is earlier. The UGS deadline for Summer 2021 is Friday, June 11, 2021.

Remember: Individual academic units may have internal deadlines that are earlier than the UGS deadline, so please check to ensure that all deadlines are met to allow sufficient time for approval and signature.

Student presents photos

After Approval of Your Defense

You will receive an email with our confirmation that your defense was approved. Also, the approval will also be updated in my.fiu.edu.

Additionally, after the formatting review of the electronic version of your dissertation has been completed, you will receive feedback regarding formatting edits via email. This second email will contain a Common Error Checklist with a list of formatting edits that must be corrected. This email will also include a copy of your electronic dissertation file with the formatting edits marked throughout the document.